SAP Financial Accounting (SAP FI) Practice Exam

What are the primary steps an Accounts Payable staff should perform for the automatic payment program?

1. Maintain parameters, generate a proposal run, start the payment run, and schedule the print

2. Review outstanding invoices, check vendor details, and run payment simulations

3. Notify vendors, create purchase orders, and process payments

4. Analyze payment trends, negotiate payment terms, and manage invoices

The correct answer is: Maintain parameters, generate a proposal run, start the payment run, and schedule the print

The primary steps an Accounts Payable staff should perform for the automatic payment program include maintaining parameters, generating a proposal run, starting the payment run, and scheduling the print. Maintaining parameters involves setting up the rules and conditions under which payments will be processed, which is essential for ensuring that the automated system functions as intended and aligns with the company's policies. Generating a proposal run is the next step, where the system generates a list of invoices that are due for payment based on the established parameters. This helps in previewing payments before they are finalized. Starting the payment run is the actual execution of the payment process, where the system transfers the agreed-upon amounts to the respective vendors. Finally, scheduling the print refers to preparing the necessary document output, such as payment advices or checks, ensuring that all payment communications are appropriately managed. This sequence ensures a streamlined and efficient process, allowing for timely payments while also adhering to organizational control measures. Other approaches mentioned do not reflect the structured and automated nature of the automatic payment program, as they lean more towards manual processes or secondary tasks unrelated to the automatic payment workflow.